Accounts Payable Clerk
*Accounts Payable Clerk Job Responsibilities:* We are currently seeking an experienced and talented Accounts Payable Clerk with a desire to grow and contribute to the finance team.
The Accounts Payable Clerk will be responsible for processing full cycle AP for multiple companies, including matching invoices to purchase orders, entering invoices, handling calls from vendors, researching discrepancies, processing employee expense reports, and some journal entry preparations.
Must have recent AP experience, strong attention to detail, and excellent communication skills.
A strong understanding of corporate accounts payable, general ledger cycles, and generally accepted accounting principles are essential for success in this role.
The successful candidate will become part of the finance department with independent and shared responsibilities among the team.
*Essential Job Duties:*
* Setup and maintain vendor accounts (i.
e.
, terms/discounts, W-9 forms, payment information).
* Manage mail by opening, sorting, and distributing it daily.
* Utilize shared point for verifying approval authority and purchase orders to prepare invoices for data entry.
* Promptly and accurately code non-purchase order related invoices to accounts and cost centers across various business entities.
* Responsible for processing all accounts payable invoices, check requests, expense report payments, and autopay.
* Utilize discount opportunities if applicable.
* Obtain approval for check-runs from Controller.
* Ensures all AP transactions are scanned, classified, and posted to general ledger accurately and on time.
* Responsible for answering vendor inquiries regarding payment status and discrepancies.
* Responsible for reconciling vendor statements and resolving discrepancies.
* Maintain accurate and organized records of accounts payable transactions, invoices, and supporting documentation for auditing purposes.
* Responsible for filing documents for Accounts Payable, Fixed Assets, and Contracts.
* Responsible for reconciling intercompany transfers.
* Ability to multi-task, possess strong organizational and follow-up skills.
* Responsible for month-end and year-end closing activities, including reconciliation, accruals and generating reports.
* Ensure compliance with internal controls, company policies, and relevant accounting standards throughout the accounts payable process.
* Identify opportunities for process enhancements, automation, and efficiency improvements within the accounts payable function.
* Purge and organize accounting records.
* Team player willing to adapt and learn.
* Other accounting tasks and projects assigned.
* Protects organization’s value by keeping information confidential.
Responsibilities are not limited to the above mentioned and may include assisting other departments within reasonable and related tasks.
*Qualifications:*
* AA or BS/BA degree in Accounting, Business or similar preferred.
* 3+ years of experience in an AP role preferred.
* 3+ years of QuickBooks experience.
Job Type: Full-time
Pay: $22.
00 - $26.
00 per hour
Expected hours: 40 per week
Benefits:
* Dental insurance
* Health insurance
* Health savings account
* Life insurance
* Vision insurance
Experience level:
* 3 years
Schedule:
* 8 hour shift
* Monday to Friday
Experience:
* QuickBooks: 3 years (Required)
* Accounts payable: 3 years (Required)
Work Location: In person